Frequently Asked Questions

Is Ximplifi an integration?

Ximplifi is the name of our accounting services firm.

As a company, we developed VRPlatform, which is an award-winning integration designed to help vacation rental managers automate the tedious accounting workload.

What industries does Ximplifi serve?

Ximplifi specializes in solving the accounting challenges unique to the vacation rental management and real estate industries.

Is VRPlatform an accounting system?

No, VRPlatform is a plugin that we developed to integrate your property management system with an accounting platform: either QuickBooks Online or Sage Intacct. It provides key automation capabilities to streamline day-to-day accounting for vacation rental management companies.

Will Ximplifi do my taxes?

Ximplifi does not file annual taxes on behalf of our clients, but our Platinum Membership Level does include Tax Liaison Support. It includes our team reviewing the financial information in your online accounting software and providing up to 5 hours of tax preparation support with your CPA or tax preparer.

As an optional add-on service for all service levels, we can provide monthly lodging tax reporting. This includes calculating and reporting lodging and occupancy taxes due by unit, channel and jurisdiction.

Lodging and occupancy tax reporting with Ximplifi is $10 per listing/month. If you would like to engage MyLodgTax for filing assistance, Ximplifi clients do receive special subscription pricing.

Do you work with international clients?

If you manage properties outside of the U.S., please make sure to bring this up to our team on your first call.

Do you offer different service levels?

Yes, we offer different VRAccounting Membership levels for clients who are interested in hiring Ximplifi to provide ongoing outsourced accounting services. Membership fees are based on the technology and services you require.

If you just want to configure the VRPlatform accounting plugin for ongoing automation (no services), we also provide a software-only subscription. Monthly fees for VRPlatform automation are based on number of listings.

Please contact our team for pricing.

What property management systems do you integrate with?

Today, we integrate with:

If you do not currently use one of these property management systems, our accounting automation won't be compatible with your system.

Don't worry - we are always working on developing connections with new integration partners!

Does Ximplifi manage long-term properties?

For vacation rental managers who also manage long-term properties, Ximplifi can perform accounting services within the accounting system.

Unless you are using one of the property management systems that currently integrate with our software, our team will only be able to provide accounting services for long-term properties by working within the accounting system.

We do not currently support integrations with Yardi, Buildium, or Appfolio.

What accounting software do you use?

We use the best in the business. Our team is trained to support:

Sage Intacct
QuickBooks Online

If we aren’t using Sage Intacct or QuickBooks Online, will Ximplifi still provide outsourced accounting services?

Unfortunately, no. However, if you would like our help migrating your data over to one of these accounting systems, we can help you with our VRConsult onboarding services.

Why Sage Intacct?

We like to see our clients achieve their definition of success. For many, that involves increasing revenues, expanding into new business segments, or even investing their earnings into other entities.

To support this growth, they often need more automation, more detail, and more controls in their accounting processes than QuickBooks Online offers.

That's why we offer Sage Intacct. We want every client to choose the right accounting system for them, but we do recommend Sage Intacct for vacation rental companies for a few reasons:

cloud-based financial software,
API with unlimited integrations,
versatile automation and multi-entity accounting,
greater internal control functions,
customize reports and dashboards in a few clicks,
capture dimensional KPI data for analytics and financial reporting

If that doesn't convince you, you should know Sage Intacct is also the software that we use for our accounting!

So why Sage Intacct?

Because it's the best solution to deliver the financial reporting and advisory information necessary to drive business decisions.

Is there a fee for onboarding?

Yes, VRConsult is our onboarding consultation and setup process, and it involves a one-time fee based on the complexity of your accounting requirements and number of listings.

It applies to:

VRPlatform subscribers
VRAccounting services members

How long does onboarding take?

Depending on the current state of your business, software, and needs, the onboarding timeline can vary.

If you are primarily looking to automate accounting processes between QuickBooks Online and your property management system, the typical onboarding time is 4-6 weeks.

However, for more extensive onboarding, such as upgrading or implementing new accounting software for clients, onboarding can take up to 12 weeks.

We understand just how critical accurate financials are for your company. We work hard to make this process as quick and seamless as possible, and our goal is that each client is 100% satisfied with the result.

Will outsourcing accounting services be more expensive than hiring my own employees?

Hiring full time accounting staff that meets all the needs of a business is costly. From staff and senior accountants to controller or even CFO, the costs climb quickly. Add to that employer taxes, recruiting fees, training, turnover, office space, and benefits, and costs can grow by another 30% or more.

Ximplifi offers your company a team of certified professionals on a fractional basis to meet your company's needs. Beyond your team, we provide access to best practices, powerful software, and exceptional customer service at fixed monthly fees. Using this approach the cost of outsourcing your accounting to Ximplifi is typically similar to the cost of hiring full time employees and often less!

Why does Ximplifi use fixed pricing?

Hourly billing does not promote an emphasis on customer service or an incentive to be efficient. Instead, fees are higher when the services are inefficient! In addition, the total job cost is unknown until the bill is received. Ximplifi believes there’s a better, more budget-friendly way...fixed prices!

Here’s why:

You will always know how much you will pay for services in advance, and will always have the opportunity to discuss the agreement before we get started on any work.
We focus on being more efficient to ensure our relationship is mutually profitable. This means we can leverage the best in breed technology to constantly improve the quality of the services we deliver to you.
It opens the lines of communication. You don’t have to be afraid to contact us with questions and be worried about receiving a bill for your time. All of our fixed price agreements include support and regularly scheduled review sessions. In fact, we encourage constant two-way communication.

How does Ximplifi handle security?

Ximplifi takes multiple steps to ensure your business' most crucial information is maintained in a secure virtual accounting environment. We have detailed processes and policies to maintain strict security based on accounting best practices, including using 2-step verification whenever possible, encryption and VPN services, and an online vault for collection and access to sensitive documents and information. In addition, we have a comprehensive insurance policy including E&O, Employment Practice and Cyber Liability policies.