Frequently Asked Questions

Will outsourcing accounting services be more expensive than hiring my own employees?

Hiring full time accounting staff that meets all the needs of a business is costly. From staff and senior accountants to controller or even CFO, the costs climb quickly. Add to that employer taxes, recruiting fees, training, turnover, office space, and benefits, and costs can grow by another 30% or more.

Ximplifi offers your company a team of certified professionals on a fractional basis to meet your company's needs. Beyond your team, we provide access to best practices, powerful software, and exceptional customer service at fixed monthly fees. Using this approach the cost of outsourcing your accounting to Ximplifi is typically similar to the cost of hiring full time employees and often less!

Why does Ximplifi use fixed pricing?

Hourly billing does not promote an emphasis on customer service or an incentive to be efficient. Instead, fees are higher when the services are inefficient! In addition, the total job cost is unknown until the bill is received. Ximplifi believes there’s a better, more budget-friendly way...fixed prices!

Here’s why:

  • You will always know how much you will pay for services in advance, and will always have the opportunity to discuss the agreement before we get started on any work.
  • We focus on being more efficient to ensure our relationship is mutually profitable. This means we can leverage the best in breed technology to constantly improve the quality of the services we deliver to you.
  • It opens the lines of communication. You don’t have to be afraid to contact us with questions and be worried about receiving a bill for your time. All of our fixed price agreements include support and regularly scheduled review sessions. In fact, we encourage constant two-way communication.

What industries does Ximplifi serve?

Ximplifi specializes in the following industries:

  • Non-Profit
  • Hospitality
  • Professional services
  • SaaS
  • Healthcare

How long does on-boarding take?

Depending on the current state of your business, software, and needs on-boarding typically takes between 30 and 90 days. We work hard to ensure that the on-boarding process is as quick, seamless and painless as possible!

What accounting software do you use?

We use the best in the business. Our team is trained to support Sage Intacct, QuickBooks Online and Xero.

Why Sage Intacct?

Whenever possible we work to move clients to Sage Intacct because of its versatility, greater internal control functions, customization capabilities, and most importantly its superior dashboards, budgeting and forecasting, data capture for analytics and financial reporting. Sage Intacct is a superior best-in-class cloud-based financial management solution that provides Ximplifi the best tool to deliver the financial reporting and advisory information necessary to drive business decisions.

If we aren’t using Sage Intacct, QuickBooks Online, or Xero, will Ximplifi still provide outsourced accounting services?

Yes we will; however, our ongoing services will need to be performed on one of our supported accounting platforms. Our on-boarding services include set-up, migration of data, and implementation of the appropriate accounting software.  On-boarding fees typically range from one to two months of ongoing service fees.

How does Ximplifi handle security?

Ximplifi takes multiple steps to ensure your business' most crucial information is maintained in a secure virtual accounting environment. We have detailed processes and policies to maintain strict security based on accounting best practices, including using 2-step verification whenever possible, encryption and VPN services, and an online vault for collection and access to sensitive documents and information. In addition, we have a comprehensive insurance policy including E&O, Employment Practice and Cyber Liability policies.

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